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Five PDF habits that save an hour a week
Merge before you send, compress before you attach, convert before you retype. Five small document habits, each under a minute, that quietly return an hour a week.
One file per story
Three attachments named final-v2-REAL.pdf is how details get lost. Merge the cover letter, the document and the appendix into one PDF, in reading order, and name it like you mean it.
Compress before the attach fails
Mail servers bounce what they cannot hold. Compressing a scan-heavy PDF before sending — not after the bounce — is the whole habit. Most office PDFs shrink 50-80% with no visible change.
Never retype a PDF
If the text exists, convert the PDF to Word and edit it. Retyping invites errors and eats the hour these habits were supposed to save. And keep the signed/final PDF untouched: convert a copy, archive the original.